Migrate Lotus Notes to Outlook in the simplest way

Every organization tries to be quick in the communication irrespective of whether to organizations or individual. For this, they want to use the simplest and effective email client for having hassle-free communication. IBM Lotus Notes have been very popular a few years ago. But, nowadays, people are shifting towards other email applications. Microsoft Outlook, offering advanced features and simple user-interface attracts a wide audience towards itself and people migrate Lotus Notes to Outlook email application.

An overview- Lotus Notes to Outlook

Over a few years, Microsoft Outlook has become popular among the audience across the globe due to its multiple-machine configuration and intuitive GUI. So, users tend to export Lotus Notes database to Outlook. Although the Notes Domino to Exchange server migration is not that much tough task but the users face issues while they import NSF files to PST file format. If it have not been performed carefully, there might be some data loss and corruption. So, I’m discussing the easier and best approach to make this conversion. Just be with me till the end of the blog. There is a bifurcation of entire conversion process in two steps:

  • Export Notes NSF files to CSV
  • Import CSV files to MS Outlook

#1 Method to Export NSF files to intermediate CSV file

  • Run the IBM Notes application and go to the email tab.
  • Under the menu bar, choose the File option.
  • After this File menu, click on the Export option to open the Export window.
  • Specify a location to save the resultant file and choose a file format to save Notes data into “Comma separated value” i.e. CSV format. This format has compatibility with Outlook.
  • In the CSV export window prompt, choose the options as per your requirement and press OK button.
  • Your entire Lotus Notes data will be saved to the specified CSV file location.

#2 Importing the CSV file to Outlook

  • Launch Outlook on your system and navigate to File ⇒ Import and Export.
  • Now, in the Import and Export window, Select the option “select from another program or file” and hit a click on Next button.
  • Choose CSV (Comma separated value) from the given options in Import a file window.
  • Now, select your CSV file for importing it to Outlook by clicking on the Browse button and proceed with Next.
  • Choose a location where you wish to save your exported file and hit the Next button.
  • Click on the checkbox appeared in Import a file wizard and proceed.
  • Your entire Lotus Notes data in the CSV file will be successfully imported to MS Outlook.

Shortcomings of Manual approach

Although it is a good practice to use a manual approach to export emails from Lotus Notes to MS Outlook. But, there are some limitations that have to be considered while going with this method. Some of them are as:

  • It is quite a lengthy and complex process.
  • The manual method to export Lotus Notes data into MS Outlook requires some technical knowledge and is not recommended for novice users.
  • This method is not suitable for exporting large sized NSF files.
  • There are chances of data loss and corruption if the process not done with care. Hence, it is recommended to take backup of entire Notes data.

Alternate method to export mailbox data from Lotus Notes to Outlook

As there are certain limitations with the manual method which I have explained above, manual methods have to be done with utmost care. If manual methods do not work, you can opt for an alternative i.e. a Lotus Notes to Outlook converter. It is an efficient software that exports all the Notes emails and other mailbox contents to MS Outlook.

Sum Up

IBM Lotus Notes email application is losing its popularity day by day. This is the main reason that compels the users to migrate to the Microsoft Outlook email client. This migration is not that much easy and consumes a lot of time and effort. Also, it is a risky method as there are chances of data loss. So, to avoid all these hindrances, one can employ an NSF to PST converter to exports Lotus Notes emails to MS Outlook.